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The Handling of Student Records
Independent School District No. 700 gives notice to parents of students currently in attendance in
the District, and eligible students currently in attendance in the District, of their rights regarding
pupil records.
1. Parents and eligible students are hereby informed that they have the following rights:
a) That a parent or eligible student has a right to inspect and review the
student’s education records. A parent or eligible student should submit to
the school district a written request to inspect education records which
identify as precisely as possible the record or records he or she wishes to
inspect. The parent or eligible student will be notified of the time and
place where the records may be inspected;
b) That the parent or eligible student has a right to seek amendment of the
student’s education records to ensure that those records are not inaccurate,
misleading, or otherwise in violation of the student’s privacy or other
rights. A parent or eligible student may ask the school district to amend a
record that they believe is inaccurate or misleading. The request shall be
in writing, shall identify the item the parent or eligible student believes to
be inaccurate, misleading or in violation of the privacy or other rights of
the student, shall state the reason for this belief, and shall specify the
correction the parent or eligible student wishes the school district to make.
The request shall be signed by the parent or eligible student. If the school
district decides not to amend the record as requested by the parent or
eligible student, the school district will notify the parent or eligible student
of the decision and advise him or her of the right to a hearing regarding
the request for amendment. Additional information regarding the hearing
procedures will be provided to the parent or eligible student when notified
of the right to a hearing;
c) That the parent or eligible student has a right to consent to disclosures of
personally identifiable information contained in the student’s education
records, except to the extent that federal and state law and the regulations
promulgated thereunder authorize disclosures without consent;
d) That the school district may disclose education records to other school
officials within the school district if the school district has determined they
have legitimate educational interests. For purposes of such disclosure, a
“school official” is a person employed by the school district as an
administrator, supervisor, instructor, or support staff member (including
health or medical staff and law enforcement unit personnel) or other
employee; a person serving on the school board; a person or company with
whom the school district has consulted to perform a specific task (such as
an attorney, auditor, medical consultant, therapist, public information
officer or data practices compliance official); or a parent or student
serving on an official committee, such as a disciplinary or grievance
committee; or any individual assisting a school official in the performance
of his or her tasks. A school official has a “legitimate educational
interest” if the individual needs to review an education record in order to
fulfill his or her professional responsibility and includes, but is not limited
to, an interest directly related to classroom instruction, teaching, student
achievement and progress, discipline of a student and student health and
welfare and the ability to respond to a request for educational data;
e) That the school district forwards education records on request to a school
in which a student seeks or intends to enroll, including information about
disciplinary action taken as a result of any incident in which the student
possessed or used a dangerous weapon and any disposition order which
adjudicates the student as delinquent for committing an illegal act on
school district property and certain other illegal acts;
f) That the parent or eligible student has a right to file a complaint with the
U.S. Department of Education regarding an alleged failure by the school
district to comply with the requirements of 20 U.S.C. § 1232g, and the
rules promulgated thereunder, the name and address of the office that
administers the Family Education Rights and Privacy Act is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, D.C. 20202-4605
g) That the parent or eligible student has a right to obtain a copy of the
school district’s policy regarding the protection and privacy of pupil
records; and
h) That copies of the school district’s policy regarding the protection and
privacy of school records are located in the District Office, at 4307 Ugstad
Road.
2. Independent School District No. 700 has adopted a school board policy in order to
comply with state and federal laws regarding education records. The policy does the f
following:
a) It classifies records as public, private or confidential.
b) It establishes procedures and regulations to permit parents or students to
inspect and review a student’s education records. These procedures
include the method of determining fees for copies, a listing of the
locations of these education records, and the identity of the individuals in
charge of the records.
c) It establishes procedures and regulations to allow parents or students to
request the amendment of a student’s education records to ensure that the
records are not inaccurate, misleading, or otherwise in violation of the
student’s privacy or other rights.
d) It establishes procedures and regulations for access to and disclosure of
education records.
e) It establishes procedures and regulations for safeguarding the privacy of
education records and for obtaining prior written consent of the parent or
student when required prior to disclosure.
3. Copies of the school board policy and accompanying procedures and regulations
are available to parents and students upon written request to the Superintendent.
4. Pursuant to applicable law, Independent School District No. 700 gives notice to
parents of students currently in attendance in the school district, and eligible
students currently in attendance in the school district, of their rights regarding
“directory information.”
“Directory information” includes the following information relating to a student: the student’s
name; address; telephone number; electronic mail address; photograph; date and place of birth;
major field of study; dates of attendance; grade level; enrollment status; participation in officially
recognized activities and sports; weight and height of members of athletic teams; degrees, honors
and awards received; the most recent educational agency or institution attended by the student;
and other similar information. “Directory information” also includes the name, address and
telephone number of the student’s parent(s). “Directory information” does not include
identifying information on a student’s religion, race, color, social position or nationality.
a) THE INFORMATION LISTED ABOVE SHALL BE PUBLIC
INFORMATION, WHICH THE SCHOOL DISTRICT MAY
DISCLOSE FROM THE EDUCATION RECORDS OF A
STUDENT, OR INFORMATION REGARDING A PARENT.
b) SHOULD THE PARENT OF A STUDENT OR THE STUDENT SO
DESIRE, ANY OR ALL OF THE LISTED INFORMATION WILL
NOT BE DISCLOSED WITHOUT THE PARENT’S OR ELIGIBLE
STUDENT’S PRIOR WRITTEN CONSENT, EXCEPT TO
SCHOOL OFFICIALS AS PROVIDED UNDER FEDERAL LAW.
c) IN ORDER TO MAKE ANY OR ALL OF THE DIRECTORY
INFORMATION LISTED ABOVE “PRIVATE” (I.E. SUBJECT TO
CONSENT PRIOR TO DISCLOSURE), THE PARENT OR
ELIGIBLE STUDENT MUST MAKE A WRITTEN REQUEST TO
THE BUILDING PRINCIPAL WITHIN THIRTY (30) DAYS
AFTER THE DATE OF THE LAST PUBLICATION OF THIS
NOTICE. THIS WRITTEN REQUEST MUST INCLUDE THE
FOLLOWING INFORMATION:
(1) NAME OF STUDENT AND PARENT, AS APPROPRIATE;
(2) HOME ADDRESS;
(3) SCHOOL PRESENTLY ATTENDED BY STUDENT;
(4) PARENT’S LEGAL RELATIONSHIP TO STUDENT, IF
APPLICABLE;
(5) SPECIFIC CATEGORY OR CATEGORIES OF DIRECTORY
INFORMATION, WHICH IS NOT TO BE MADE PUBLIC
WITHOUT THE PARENT’S OR ELIGIBLE STUDENT’S PRIOR,
WRITTEN CONSENT.
