• The Handling of Student Records

    Independent School District No. 700 gives notice to parents of students currently in attendance in
    the District, and eligible students currently in attendance in the District, of their rights regarding
    pupil records.


    1. Parents and eligible students are hereby informed that they have the following rights:


         a) That a parent or eligible student has a right to inspect and review the
    student’s education records. A parent or eligible student should submit to
    the school district a written request to inspect education records which
    identify as precisely as possible the record or records he or she wishes to
    inspect. The parent or eligible student will be notified of the time and
    place where the records may be inspected;
         b) That the parent or eligible student has a right to seek amendment of the
    student’s education records to ensure that those records are not inaccurate,
    misleading, or otherwise in violation of the student’s privacy or other
    rights. A parent or eligible student may ask the school district to amend a
    record that they believe is inaccurate or misleading. The request shall be
    in writing, shall identify the item the parent or eligible student believes to
    be inaccurate, misleading or in violation of the privacy or other rights of
    the student, shall state the reason for this belief, and shall specify the
    correction the parent or eligible student wishes the school district to make.
    The request shall be signed by the parent or eligible student. If the school
    district decides not to amend the record as requested by the parent or
    eligible student, the school district will notify the parent or eligible student
    of the decision and advise him or her of the right to a hearing regarding
    the request for amendment. Additional information regarding the hearing
    procedures will be provided to the parent or eligible student when notified
    of the right to a hearing;
         c) That the parent or eligible student has a right to consent to disclosures of
    personally identifiable information contained in the student’s education
    records, except to the extent that federal and state law and the regulations
    promulgated thereunder authorize disclosures without consent;
         d) That the school district may disclose education records to other school
    officials within the school district if the school district has determined they
    have legitimate educational interests. For purposes of such disclosure, a
    “school official” is a person employed by the school district as an
    administrator, supervisor, instructor, or support staff member (including
    health or medical staff and law enforcement unit personnel) or other
    employee; a person serving on the school board; a person or company with
    whom the school district has consulted to perform a specific task (such as
    an attorney, auditor, medical consultant, therapist, public information
    officer or data practices compliance official); or a parent or student
    serving on an official committee, such as a disciplinary or grievance
    committee; or any individual assisting a school official in the performance
    of his or her tasks. A school official has a “legitimate educational
    interest” if the individual needs to review an education record in order to
    fulfill his or her professional responsibility and includes, but is not limited
    to, an interest directly related to classroom instruction, teaching, student
    achievement and progress, discipline of a student and student health and
    welfare and the ability to respond to a request for educational data;
         e) That the school district forwards education records on request to a school
    in which a student seeks or intends to enroll, including information about
    disciplinary action taken as a result of any incident in which the student
    possessed or used a dangerous weapon and any disposition order which
    adjudicates the student as delinquent for committing an illegal act on
    school district property and certain other illegal acts;
         f) That the parent or eligible student has a right to file a complaint with the
    U.S. Department of Education regarding an alleged failure by the school
    district to comply with the requirements of 20 U.S.C. § 1232g, and the
    rules promulgated thereunder, the name and address of the office that
    administers the Family Education Rights and Privacy Act is:
    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Avenue, S.W.
    Washington, D.C. 20202-4605
         g) That the parent or eligible student has a right to obtain a copy of the
    school district’s policy regarding the protection and privacy of pupil
    records; and
         h) That copies of the school district’s policy regarding the protection and
    privacy of school records are located in the District Office, at 4307 Ugstad
    Road.


    2. Independent School District No. 700 has adopted a school board policy in order to
    comply with state and federal laws regarding education records. The policy does the f
    following:


         a) It classifies records as public, private or confidential.
         b) It establishes procedures and regulations to permit parents or students to
    inspect and review a student’s education records. These procedures
    include the method of determining fees for copies, a listing of the
    locations of these education records, and the identity of the individuals in
    charge of the records.
         c) It establishes procedures and regulations to allow parents or students to
    request the amendment of a student’s education records to ensure that the
    records are not inaccurate, misleading, or otherwise in violation of the
    student’s privacy or other rights.
         d) It establishes procedures and regulations for access to and disclosure of
    education records.
         e) It establishes procedures and regulations for safeguarding the privacy of
    education records and for obtaining prior written consent of the parent or
    student when required prior to disclosure.


    3. Copies of the school board policy and accompanying procedures and regulations
    are available to parents and students upon written request to the Superintendent.


    4. Pursuant to applicable law, Independent School District No. 700 gives notice to
    parents of students currently in attendance in the school district, and eligible
    students currently in attendance in the school district, of their rights regarding
    “directory information.”


    “Directory information” includes the following information relating to a student: the student’s
    name; address; telephone number; electronic mail address; photograph; date and place of birth;
    major field of study; dates of attendance; grade level; enrollment status; participation in officially
    recognized activities and sports; weight and height of members of athletic teams; degrees, honors
    and awards received; the most recent educational agency or institution attended by the student;
    and other similar information. “Directory information” also includes the name, address and
    telephone number of the student’s parent(s). “Directory information” does not include
    identifying information on a student’s religion, race, color, social position or nationality.


         a) THE INFORMATION LISTED ABOVE SHALL BE PUBLIC
    INFORMATION, WHICH THE SCHOOL DISTRICT MAY
    DISCLOSE FROM THE EDUCATION RECORDS OF A
    STUDENT, OR INFORMATION REGARDING A PARENT.


         b) SHOULD THE PARENT OF A STUDENT OR THE STUDENT SO
    DESIRE, ANY OR ALL OF THE LISTED INFORMATION WILL
    NOT BE DISCLOSED WITHOUT THE PARENT’S OR ELIGIBLE
    STUDENT’S PRIOR WRITTEN CONSENT, EXCEPT TO
    SCHOOL OFFICIALS AS PROVIDED UNDER FEDERAL LAW.


         c) IN ORDER TO MAKE ANY OR ALL OF THE DIRECTORY
    INFORMATION LISTED ABOVE “PRIVATE” (I.E. SUBJECT TO
    CONSENT PRIOR TO DISCLOSURE), THE PARENT OR
    ELIGIBLE STUDENT MUST MAKE A WRITTEN REQUEST TO
    THE BUILDING PRINCIPAL WITHIN THIRTY (30) DAYS
    AFTER THE DATE OF THE LAST PUBLICATION OF THIS
    NOTICE. THIS WRITTEN REQUEST MUST INCLUDE THE
    FOLLOWING INFORMATION:


         (1) NAME OF STUDENT AND PARENT, AS APPROPRIATE;
         (2) HOME ADDRESS;
         (3) SCHOOL PRESENTLY ATTENDED BY STUDENT;
         (4) PARENT’S LEGAL RELATIONSHIP TO STUDENT, IF
    APPLICABLE;
         (5) SPECIFIC CATEGORY OR CATEGORIES OF DIRECTORY
    INFORMATION, WHICH IS NOT TO BE MADE PUBLIC
    WITHOUT THE PARENT’S OR ELIGIBLE STUDENT’S PRIOR,
    WRITTEN CONSENT.